Scope Of Work

(Salary)

  Master:

All these masters will be assigned to each employee during creation of Employee master. It can be reallocated in future if there is any change in assignment against any particular employee.

Company :

Payroll for multiple companies can be maintained through the system. New company can be created through the system as and when required. All Master and transaction would be separate on basis of the company selected during login.

Location :

Several locations can be created and assigned to the employees where they are posted. If some employee is shifted from one location to the other, the history of the same can be maintained.

Employee :

All Employee details can be maintained through this module. The employee details is segregated into Employee code, Personal details and working details like grade, designation etc.

All details required for statutory returns like PF, ESI etc.

Department :

For Creation of new department.

Designation :

For creation of new designation.

Grade :

For creation of new grade.

Allowance :

For creation of new allowance

Leave :

All types of leaves can be entered here. Type of leave and all its settings can be created here.

Holiday :

All holidays that are applicable throughout the year can be maintained in this module. On basis of this the salary would be calculated.

State :

Creation of new state for employee address purpose.

Country :

Creation of new country for employee address purpose.

Loan :

All types of loan heads that are applicable in the organisation

The option of loan will be provided, but using loan module won’t be mandatory. This module can be opened by the user authorized as system administrator if required.

P.Tax :

The P.Tax slab which is applicable for the organization. All history of P.Tax slab changes can also be maintained through this module.

 

  Transactions

Attendance :

Bio-Metric :

The Attendance data would be collected from Bio-Metric and attendance report would be generated on basis of same. Late status, Leave etc.would be captured from this attendance data.

Manual :

Attendance can also be entered manually for locations where bio-metric is not installed

Leave :

Leave Opening :

The leave opening status for each employee can be updated each year through this module. At end of each year, the leave encashment and leave balance would be transferred automatically.

Leave Taken :

During entry of leave taken, the leave balance would be immediately reflected on screen. If there is no balance left, immediately the entry of leave would be restricted.

Salary :

Salary Structure :

The salary structure of each employee along with their effective date can be maintained through this module.

The fixed monthly salary, allowance, deduction and every other earnings and deductions can be defined here.

Multiple allowance and multiple deductions can be allocated to each employee.

Other than the fixed salary, if any extra amount is paid to the employee, like any reimbursement etc, that can be entered during that specific salary creation.

There will also be provision for entering non-taxable expense reimbursement during payment of salary.

Salary Generation :

On end of each month, the salary would be generated through the system. The salary would be generated primarily on basis of the salary structure set for that employee.

Any extra payment or deduction during salary generation has to be entered.

P.Tax, P.F., ESI and all other statutory deductions would be automatically calculated by the system and would be deducted accordingly. The statutory forms can be generated on basis of these deductions, as and when required.

Salary Slip Generation :

The salary slip would be generated on basis of the salary created at the end of each month.

The salary slip can be printed either each employee wise or slip for all employees together. The salary slip can be customized as per format provided.

The employee will also have a portal to login and view only his/her own salary slip for the particular months designated. The salary slip can also be printed from this module.

Salary Transfer to Banks :

Salary register as per format provided by the banks would be provided. It can be generated for multiple bank accounts.

 

Statutory :

PF :

ECR - The monthly ECR can be generated from the system and can be uploaded in PF site.

Challan Value – The value of the PF Challan can be verified with the value shown on screen during ECR generation.

ESI :

The statutory report for ESI would be created as per template provided.

 

Income Tax :

Sections :

All the sections applicable with their lower limit can be created.

Slab :

The income tax slab for each assessment year can be entered.

House Rent

Savings :

All the savings coming under different sections and rebate applicable can be entered by Admin as well as the employee through self portal.

House Rent Details :

The house rent details location-wise can be entered which is effective for I.TAX generation.

Other Income :

Other Income (If any) apart from salary can be entered so that it can be considered for I.TAX calculation.

I.TAX Ledger (Form-16) :

This can be generated and form-16 can be viewed by employee after it’s published.

 

Final Settlement :

Resignation :

The resignation details with date of resignation, date of release and all other settlement details can be maintained.

Retirement :

The retirement details with date of retirement and all other settlement details can be maintained.

Gratuity :

Automatic Gratuity calculation during settlement.

 

Loan and Advance :

Disbursement :

Loan disbursement, if any can be entered through the loan disbursement entry module.

Repay :

The amount can be repayed through salary or separately and that would effect the loan/advance ledger immediately.

 

Yearly Payment :

Bonus :

The yearly bonus would be automatically calculated and would be reflected on employees portal.

Leave Pay :

At end of each year, the leave pay if applicable would be generated and would be reflected in form of register.

 

Add-On For Factory

Worker Master:

All Govt. Statutory to be added like :

Aadhar No.

PAN

EPIC Card No.

Passport No.

ESI No.

Dependant Details :

All dependants of the employees with their name, sex, age etc. to be added.

Department Shifting :

Department shifting details to be maintained along with its history and reason.

Details of disciplinary action taken if any.

Worker Type (Permanent / Casual / Contractual)

 

Contractor:

The contractor details have to be maintained so that it can be linked with the employees who are under Contractor.

 

Shift Master:

- Shift Name

- Shift Timing

- Grace Period

- Lunch Duration

- Lunch grace period

- Proper treatment of work hrs. overriding 00:00 hrs.

 

Shift Allocation:

The shifts are to be allocated against employees or group of employees on periodic basis.

 

Attendance Details for Workers:

- The attendance details will be received from bio-metric.

- The late and absent status would be assigned according to the shift which has been allocated to the worker.

- Attendance details of each worker would be shown on a single screen.

- If the shift overrides the 00:00 hours, it would be handled as a single shift.

- Overtime would be calculated according to the rules set for the particular shift.

- The attendance sheet will provide the break-up of actual duty time, OT time and the hours derived on basis of that.

 

Late and Absent Rules:

- The late and absent rules can be set on a single screen along-with its history.

- The late and absent rules would be linked with designation/employee-type if it varies on basis of that.

- This rule will be referred during attendance creation.

 

Overtime Criteria:

- The overtime criteria as per Govt. regulation can be set.

- Whenever any worker surpasses this criterion that will be reflected while generating attendance and separate reports.

 

Wage Slip:

- The Wage/Salary slip will contain all earning, deduction and leave status as on that date.

- All earnings and deductions for that particular year would also be reflected in the wage/Salary Slip.

 

Data Import:

Facility will be provided to import the master data from the existing payroll software running at site.

 

Data Export:

Data can be exported in .txt/.cxv/.xls files on basis of the format prescribed.

 

Accounts Linking:

All the earning heads and the deduction heads has to be linked with an a/c. code. Accounting Vouchers can be created or file can be generated on prescribed format on basis of wages/salary disbursed/deducted under each head.

 

Approval:

All the operations which would be categorized for higher authority approval has to go through that process and only after that it’s effect will be considered for further processing.

 

  Registers :

- Company Register

- Location Register

- Department Register

- Designation Register

- Employee Register

- Holiday Register

- State Register

- Country Register

- Loan Register

All reports can be converted to excel format

 

Browser Based :

The software will be a browser based system which can be opened through any web browser like Internet Explorer 8, Google Chrome or Mozilla Firefox.

Data Integration :

All the data entered in each unit would be updated in a single server.

Sms and mail alerts :

With help of sms pack, the software will have the capability of sending sms/mail to the respective person.

System Administration :

 a) User Creation

 b) User access rights

 c) Company details editing

 d) Data export

 e) Data import

 f) Backup

 g) Restore

 h) Entry log maintenance